Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SISSSPA506A Mapping and Delivery Guide
Coorindate team or group administration

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency SISSSPA506A - Coorindate team or group administration
Description This unit describes the performance outcomes, skills and knowledge to develop and implement strategies to coordinate the administration of teams or groups within a club or organisation including assessing and securing resources, developing and implementing team or club budgets and determining and communicating the roles and responsibilities of club or organisational personnel.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to those working autonomously in a sports development role such as competition managers who are responsible for managing competitions or identifying and developing athletes.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Manage resource requirements.
  • Assess the resource requirements for each team or group in consultation with appropriate club or organisational personnel.
  • Develop and document a resource management plan according to organisational policies and procedures.
  • Communicate information about resource management plan to all relevant club or organisational personnel.
  • Assess existing resources for their suitability and condition.
  • Acquire new resources as required according to resource management plan and organisational policies and procedures.
  • Develop and monitor implementation of maintenance plan for resources according to the specifications of the resource management plan.
       
Element: Prepare and manage a club budget
  • Identify financial objectives for the club or organisation in consultation with appropriate club or organisational personnel.
  • Identify and document financial requirements for team activities according to organisational policies and procedures.
  • Develop and monitor implementation of plans to secure income through fundraising activities according to relevant legislation and organisational policies and procedures.
  • Prepare and document a budget according to the financial requirements identified.
  • Document and monitor all items of income and expenditure according to the budget and organisational policies and procedures.
       
Element: Identify and implement organisational responsibilities.
  • Identify and document roles and responsibilities of club or organisational personnel in relation to the activity, club or organisation.
  • Identify personnel to undertake identified roles and responsibilities according to organisational policies and procedures.
  • Develop and implement organisational structures and processes to enable personnel to implement identified roles and responsibilities.
  • Develop and implement communication systems to meet the requirements of the activity, club or organisation.
  • Prepare and document a plan for contingencies according to organisational policies and procedures.
       
Element: Evaluate organisational structures and processes.
  • Develop and implement evaluation methods according to the requirements of the activity, club or organisation.
  • Evaluate organisational structures and processes to ascertain their effectiveness in meeting the needs and requirements of the activity, club or organisation.
  • Document evaluation results and seek feedback from appropriate club or organisational personnel.
  • Make recommendations based on documented evaluation outcomes and feedback and make modifications where necessary.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

consults with all relevant personnel to establish activity, club or organisational administrative requirements and plans, manages and evaluates a resource management plan which also identifies opportunities to generate additional income

develops club systems and processes to lead effective club or organisational administration and monitors and evaluates their implementation to determine their effectiveness

develops a communication system appropriate to the information needs of the club or organisation through which to convey information about group or club activities and commitments

applies contingency management techniques to deal with a range of problems and issues that may impact on club or organisation activities.

Context of and specific resources for assessment

Assessment must ensure participation in interactions with club or organisation personnel that involve the provision of information and the coordination of multiple team administrative tasks which are of sufficient breadth and complexity to demonstrate consistency of performance.

Assessment must also ensure access to:

club or organisational personnel to enable consultation

sources of information about requirements of specific activities, including financial objectives for the club or organisation in relation to administration aspects

current organisational policies and procedures and relevant legislation that impact on the effective administration of club or organisation sport activities.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of interactions with club personnel to provide information about team administrative activities

observation of planning, implementation and monitoring of group administrative activities

oral or written questioning on organisational policies and procedures that impact on team administration

portfolio containing evidence of a documented resource management plan and budget

third-party reports from a supervisor detailing work performance.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISSSPA505A Coordinate team or group management.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to:

lead consultations with club or organisational personnel to identify requirements and functions

convey information about various aspects of club administration to relevant personnel

seek feedback on the implementation of administrative structures and processes

literacy skills to:

collect and analyse information to develop and document a club or organisational budget

document administrative structures and procedures

numeracy skills to develop and monitor a club or organisational budget

planning and organising skill to determine club resource and financial requirements and develop and monitor plans to meet these requirements

problem-solving skills to:

identify, develop and evaluate organisational structures and processes to support effective club administration

identify potential contingencies and develop strategies to respond to them

initiative and enterprise to identify and plan for opportunities to access other potential sources of income for the club or organisation.

Required knowledge

strategic planning to enable effective planning and monitoring of club or organisational administration

club or organisation specific resource requirements, including equipment, to enable effective assessment and procurement of resources required to conduct club or organisation activities

financial planning in order to effectively manage the finances of the club or organisation

organisational communication systems to enable effective communication within the club or organisation

legislation and organisational policies and procedures to enable professional, responsible and accountable club or organisational administration.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Resource requirements may include:

equipment

clothing

team vehicle

staffing.

Club or organisational personnel may include:

administrators

club members

parents

qualified officials

volunteers.

Resource management plan may include:

projected expenditure

revenue

acquisition of new resources

care and maintenance specifications.

Organisational policies and procedures may include:

risk management

resource management

fundraising

financial accountability

personal records management

privacy.

Relevant legislation may include:

fundraising

privacy

taxation.

Budget may include:

income

expenditure.

Roles and responsibilities may include:

resource management

finance

personnel management

coaching

administration.

Organisational structures and processes may include:

individuals with specific responsibilities

sub-committees

portfolio groups

reporting channels.

Communication systems may include:

newsletters

meetings

address lists

annual report

press statements.

Contingencies may include:

financial difficulties

personnel changes

legal infringements

illness

malpractice.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Assess the resource requirements for each team or group in consultation with appropriate club or organisational personnel. 
Develop and document a resource management plan according to organisational policies and procedures. 
Communicate information about resource management plan to all relevant club or organisational personnel. 
Assess existing resources for their suitability and condition. 
Acquire new resources as required according to resource management plan and organisational policies and procedures. 
Develop and monitor implementation of maintenance plan for resources according to the specifications of the resource management plan. 
Identify financial objectives for the club or organisation in consultation with appropriate club or organisational personnel. 
Identify and document financial requirements for team activities according to organisational policies and procedures. 
Develop and monitor implementation of plans to secure income through fundraising activities according to relevant legislation and organisational policies and procedures. 
Prepare and document a budget according to the financial requirements identified. 
Document and monitor all items of income and expenditure according to the budget and organisational policies and procedures. 
Identify and document roles and responsibilities of club or organisational personnel in relation to the activity, club or organisation. 
Identify personnel to undertake identified roles and responsibilities according to organisational policies and procedures. 
Develop and implement organisational structures and processes to enable personnel to implement identified roles and responsibilities. 
Develop and implement communication systems to meet the requirements of the activity, club or organisation. 
Prepare and document a plan for contingencies according to organisational policies and procedures. 
Develop and implement evaluation methods according to the requirements of the activity, club or organisation. 
Evaluate organisational structures and processes to ascertain their effectiveness in meeting the needs and requirements of the activity, club or organisation. 
Document evaluation results and seek feedback from appropriate club or organisational personnel. 
Make recommendations based on documented evaluation outcomes and feedback and make modifications where necessary. 

Forms

Assessment Cover Sheet

SISSSPA506A - Coorindate team or group administration
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SISSSPA506A - Coorindate team or group administration

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: